Organisation and coordination of meetings is difficult and can be daunting, difficulty decreases with time and experience. Why schedule a meeting?? Sorting something out is a big motivator for calling a meeting. Why would someone need to sort something out?? Its all about job satisfaction and we all want to do well and know we tried are hardest and we rely on others to make a lot of decisions in the workplace..
SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).
Presentation slides are important for the meeting but ensure you have the facilities available. If anyone needs to bring something along ensure you give them plenty of notice for it to be a success. Create an action list / agenda items / accountability for the key issues to be discussed.
Quite often the discussion in meetings will become heated and people will have different views. The parking lot is a great tool for these sorts of issues. Always remain neutral and calm. Agenda: Context - Reasons for having a meeting, and the issues you have. Stakeholders - Ensure the correct people are involved and feel empowered. Your position - Discuss your ideas for the path forward. Action items - Keeping track of what is required and by when and whom and the context. Close out - Let everyone know that you appreciate their time.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Organisational behaviour is the study of why people do the things they do, how and its effects upon business efficiency. Trust and respect are key elements of organisational behaviour as they can shape outcomes and give those in pivotal positions the support they require to excel and exceed expectations.
Presenting to management advice
Start with the context, move to the key learning and goals, finish on the benefits to the business and success.
Impression is everything so don't let yourself down. You have done a great job and finish with some positive notes on current work.
Go through the negative details early on so that you can discuss how they arose and what you did to rectify them , always prepare for the hard questions. Preparation can be done in a number of ways, brainstorming for causes and effects is a great way to show all the possibilities.
Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.
Keep presentation of complex ideas to a minimum and keep it simple for a lasting effect.
We all want to do a good job. Relationships at work are pivotal, show your worth!
SO...What do you need to know: Who to invite the meeting - People with influence and who can produce something that will assist you. Who not to invite to the meeting - People who shoot from the hip and put up road blocks for the sake of it. How long the meeting should go for - Depends on what your agenda is, but don't be afraid to book out 30mins-60mins if its only going to take 10mins (people love meetings that are efficient and to the point).
Presentation slides are important for the meeting but ensure you have the facilities available. If anyone needs to bring something along ensure you give them plenty of notice for it to be a success. Create an action list / agenda items / accountability for the key issues to be discussed.
Quite often the discussion in meetings will become heated and people will have different views. The parking lot is a great tool for these sorts of issues. Always remain neutral and calm. Agenda: Context - Reasons for having a meeting, and the issues you have. Stakeholders - Ensure the correct people are involved and feel empowered. Your position - Discuss your ideas for the path forward. Action items - Keeping track of what is required and by when and whom and the context. Close out - Let everyone know that you appreciate their time.
How to present to management and leave a lasting impression. You have been asked to complete a presentation to some managers high up the food chain, you are feeling nervous and are not sure what to put together....... First and foremost, pat yourself on the back!!! They want you to present something because you are doing a great job or are about to embark on a big project or have delivered a project! What does management want?? To know what is going on and sell the successes of the department. To reward those who are doing a good job because, if you do a good job you also make management look good. To remove risk, i.e. they want to trust you and they want to have input where you might not see the overall picture, this isn't a criticism of your ability, this is their job! What do you want from management?? We all want different things from money to power, to status, but in a work context we can shape our presentation to benefit what we want within an organisation long term. Recognition for a job well done, this means we will need to sell the positives of our work.
Organisational behaviour is the study of why people do the things they do, how and its effects upon business efficiency. Trust and respect are key elements of organisational behaviour as they can shape outcomes and give those in pivotal positions the support they require to excel and exceed expectations.
Presenting to management advice
Start with the context, move to the key learning and goals, finish on the benefits to the business and success.
Impression is everything so don't let yourself down. You have done a great job and finish with some positive notes on current work.
Go through the negative details early on so that you can discuss how they arose and what you did to rectify them , always prepare for the hard questions. Preparation can be done in a number of ways, brainstorming for causes and effects is a great way to show all the possibilities.
Pictures, management love pictures, the reason pictures or graphs are so great for presentations is that they provide a simple message and provide context.
Keep presentation of complex ideas to a minimum and keep it simple for a lasting effect.
We all want to do a good job. Relationships at work are pivotal, show your worth!
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